For Inspection Reports & Checks
Every inspection properly documented,
without rework in the office.
Capture inspection reports, internal audits and safety walk-throughs directly on site. Checkpoints, photos, defects and signatures stay with the right inspection — and the finished report is automatically sent to the office.
A digital workflow built for your inspections.
You inspect on site, Formtastic takes care of the rest: report, PDF, handover to the office.
Choose a digital template
Create your own inspection template, have ChatGPT or Claude build it by chat, or digitize an existing inspection report.
Inspect on site
Capture checkpoints, measurements, photos of defects, GPS, barcode/QR data and signatures directly at the equipment or area.
Submit complete documentation
Required fields automatically check that everything is complete — no follow-up calls because a checkpoint or signature is missing.
Finished inspection report
PDF/Word, Excel, email, Google Drive/Sheets, SFTP/FTP or webhook — without retyping anything back at the office.
The inspection is done. The report often isn't.
Checklists on paper, photos of defects on phones, actions in emails — later, the office has to piece everything together before the report is filed.
Scattered everywhere — nothing at hand
- Paper checklists in folders and vehicles
- Photos and defects spread across different channels
- Reports retyped later
- Different checklists across the team
Centralized and consistent
- Create and manage inspection templates centrally
- One current checklist for the entire team
- Checkpoints, photos, defects and signatures in one record
- Finished report sent to the office automatically
Your existing forms — digital and customizable with drag & drop.
Bring over the inspection reports, checklists and audit records your business already uses, and adapt them to your inspections in the Form Designer.
Edit form template
Three hand-picked templates for inspections and checks to get you up and running fast.
Start with a proven template and tailor it to your inspections.
Internal Audit
Record findings, next steps and an action plan with deadline and owner.
View preview →
Audit Schedule
Plan recurring inspections and audits: areas, auditors, times and standard requirements.
View preview →
Checklist
Define your own checkpoints, tick them off on site and get them signed.
View preview →We’ll set up your first template for free.
Send us the inspection report, checklist or paper, PDF or Word form you already use. We’ll recreate it in Formtastic and get your first template ready for your team to use.
From ready-made templates to your own inspection report.
Use a ready-made template as your starting point or build your own form. These examples are just a snapshot of the inspections and checks Formtastic can support.
Workplace audit with 5S
Check sort, set in order, shine, standardize and sustain with 28 ready-made checkpoints.
Acceptance with defect list
Defects with photos, a deadline for remedying them and signatures from both sides in one report.
Report an accident or incident
Capture the location by GPS, photos, people involved, immediate actions and whether it was avoidable.
Equipment and installation inspections
Record checkpoints, readings and results per device, with photos of defects.
Maintenance & inspection log
Document condition, readings and completed work consistently for every maintenance interval.
Safety walk-through
Tick off fixed checkpoints per area and record issues with photos and actions.
Explore more templates — or build a form that’s entirely your own.
Browse more templates on the templates page, for example the digital checklist. Our article on quality assurance in construction shows how digital inspection reports work in practice.
Businesses document inspections with Formtastic
Personal setup, hands-on support — with your data hosted in Germany.
“The protocols for our medication blister-packing now run digitally – no more paper chaos, and the data reaches head office immediately.”
What inspection and QA managers want to know before getting started.
The essentials before you get started. If there’s anything else you’d like to know, our team is happy to help personally.
Do the forms work offline on site?
Yes. Forms can be completed on a mobile device without a stable internet connection and synchronized later. That’s especially useful in basements, plant rooms, warehouses or remote installations.
Which devices does Formtastic work on?
Formtastic is designed to keep the office and inspectors on site working together without any specialist hardware.
In the office (web access): Create and manage forms on a PC or Mac using your regular web browser. There’s nothing to install.
On site (mobile app): Inspectors complete forms in the Formtastic app on a smartphone or tablet — available for iOS in the App Store and Android on Google Play. It works on standard smartphones as well as rugged tablets.
Is the app difficult for inspectors to use?
No. The app is deliberately designed to be intuitive enough to use without training. Anyone comfortable using a smartphone can get started with Formtastic quickly. Teams tend to adopt it readily because it cuts down on paperwork and follow-up questions from the office.
Can we keep using our existing inspection reports and checklists?
Yes. Existing paper, PDF or Word forms can be recreated digitally in Formtastic. Or start with a Formtastic template and adapt it to your workflow with drag & drop. Or let ChatGPT or Claude create the template for you by chat.
If you’d rather skip the setup, we can do it for you: send us your existing form as a PDF, Word file or photo, and we’ll set up your first template for free, ready for your team to use.
How does the completed inspection report get to the office?
Formtastic can automatically generate finished inspection reports and send them by email. You can also route data and documents to services such as Google Drive & Sheets, SFTP/FTP and webhooks for further processing.
What information can inspectors capture directly in a form?
On site, your team can capture text and numbers, selections, checklists, dates and times, working hours and durations, photos, digital signatures, drawings, location data, barcodes and QR codes, as well as transcribed audio input.
You can also use lists, tables, groups, repeatable groups and many other structural and input elements — and much more.
Can our staff work in their own language?
Yes, on every plan. In the Form Designer you add more languages to your template and enter your own translations. Your staff switch to their language when filling in the form, while the finished PDF still arrives in your company language. More on multilingual forms.
Are the templates free, and what does Formtastic cost after the trial?
Yes. You can try all templates with your team free for 14 days, with no obligation. Creating a Formtastic account takes less than two minutes, and no payment details are required.
If you choose to continue afterwards, plans start at €24 per month, can be cancelled monthly and come with no hidden setup fees. Pricing scales transparently with the number of active users on your team. See the full overview on our pricing page.
The report should be finished when the inspection is.
Start with a ready-made template for inspections and checks or digitize the inspection report you already use.
14 days free · no long-term contract · personal support to get you started