Form Designer
Build your own forms
— in the Form Designer, no coding required.
In the web interface, drag fields for text, photos, signatures or GPS into your template, or let the AI assistant create them by chat with ChatGPT or Claude. Your team fills in the form in the app, and the finished PDF is emailed to the office automatically.
Drag in the fields — your form is ready.
Build your template in the web interface, in the browser on a PC or Mac, with nothing to install. Your team sees the new version in the app straight away.
Edit form template
From paper to digital form in three steps
Start with a template, the form you already use, or a blank page.
Choose or create a template
Start with one of over 20 templates, rebuild your paper form, or have the AI assistant create it.
Adapt and publish
In the web interface, add fields with drag & drop, choose who receives the PDF, publish the template.
Your team fills it in
In the app on a smartphone or tablet, even offline. The PDF goes to the office and the customer automatically.
Word template or Form Designer?
Many businesses use forms made in Word or Excel, printed and filled in by hand. The real work starts afterwards.
Lots of manual work after filling in
- Print, fill in, retype in the office
- Photos sent separately by phone or message
- Every change means reprinting and handing out
- Different versions in circulation
Done when the form is submitted
- Fill in directly in the app, even offline
- Photos, signatures and GPS in the same form
- Change once, live for the whole team
- Finished PDF emailed automatically
Rather type than drag?
With the AI assistant you create templates by chat with ChatGPT or Claude, fill in forms and ask for reports. Included in every plan.
The Form Designer in brief
The essentials before you get started. If there's anything else you'd like to know, our team is happy to help personally.
Do I need coding skills?
No. Drag the fields into your template in the web interface, or tell ChatGPT or Claude what you need. The template is then created as a draft for you to review and publish.
Which fields can I use?
On site, your team can capture text and numbers, selections, checklists, dates and times, working hours and durations, photos, digital signatures, drawings, location data, barcodes and QR codes, as well as transcribed audio input.
You can also use lists, tables, groups, repeatable groups and many other structural and input elements — and much more.
Can we keep using our existing paper, PDF or Word forms?
Yes. Existing paper, PDF or Word forms can be recreated digitally in Formtastic. Or start with a Formtastic template and adapt it to your workflow with drag & drop. Or let ChatGPT or Claude create the template for you by chat.
If you’d rather skip the setup, we can do it for you: send us your existing form as a PDF, Word file or photo, and we’ll set up your first template for free, ready for your team to use.
Can fields be filled in or hidden automatically?
Yes. Fields can be shown only under certain conditions, for example when a checkbox is ticked. Customer details can be filled in automatically as soon as a name is entered or a barcode is scanned. The form calculates totals from number fields live. Read more in the “Preset values” documentation.
What does the finished PDF look like, and where does it go?
You design the layout with a Word template. The PDF or Word file is emailed automatically to the recipients you choose. There is also an Excel export, plus Google Drive & Sheets, SFTP/FTP and webhooks for further processing.
Where do I create forms, and where are they filled in?
Formtastic is designed to keep the office and field teams working together without any specialist hardware.
In the office (web access): Create and manage forms on a PC or Mac using your regular web browser. There’s nothing to install.
On site (mobile app): Field staff complete forms in the Formtastic app on a smartphone or tablet — available for iOS in the App Store and Android on Google Play. It works on standard smartphones as well as rugged tablets.
Can staff fill in forms in their own language?
Yes, on every plan. In the Form Designer you add more languages to your template and enter your own translations. Your staff switch to their language when filling in the form, while the finished PDF still arrives in your company language. More on multilingual forms.
Are the templates free, and what does Formtastic cost after the trial?
Yes. You can try all templates with your team free for 14 days, with no obligation. Creating a Formtastic account takes less than two minutes, and no payment details are required.
If you choose to continue afterwards, plans start at €24 per month, can be cancelled monthly and come with no hidden setup fees. Pricing scales transparently with the number of active users on your team. See the full overview on our pricing page.
Your form. Your workflow. No coding required.
Start with a template or send us the form you already use – we'll set up your first template for free.
14 days free · no long-term contract · personal support to get you started